Project Officer (Team Assistant), Vacancy 2018-484, Sino-German Quality Infrastructure Project Jobs

Die Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in China, Beijing, China

About Company:

The government-owned Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is an international cooperation enterprise for sustainable development with worldwide operations in over a 130 countries. We have been working in China for more than 30 years.

As an instrument of bilateral cooperation, GIZ acts on behalf of the German government and in the interests of both Germany and China. We provide a platform for dialogue and cooperation as well as policy advice to the Chinese government. In doing this, our work strongly supports China’s reform processes to build a sustainable balance between economic growth, social equality and environmental protection.

About this job:

The Sino-German Quality Infrastructure Project based in Beijing offers a position as Project Officer (Team Assistant) starting at the earliest date possible. The successful applicant will be supporting the Project Director and experienced Senior Project Staff with project management tasks as well as planning, organisation and implementation of overarching tasks in order to ensure the efficient work flow of the project. The position requires a pro-active attitude, strong work ethic, the ability to structure and efficiently implement tasks as well as professional communication skills with Chinese, German and international stakeholders internal and external to GIZ. Due to the international nature of our project, well-developed communication and translation skills in German, Chinese and/or English are a strong asset.

Task Profile:

  • Assisting the Project Director with daily project and team management tasks, such as coordination of appointments, preparation and organisation of internal and external meetings, planning, organisation and administration of business travel;
  • Supporting the Project Director and Senior Management Staff with overarching and strategic management tasks, such as preparing and editing internal operational planning documents as well as planning and organising strategy workshops;
  • Supporting the organisation and implementation of overarching project activities, such as annual stakeholder meetings, major events and delegation visits in the framework of the political dialogues;
  • Supporting the project’s knowledge management work, e.g. project documentation in form of progress reports and other project documents according to GIZ and its commissioner’s requirements;
  • Support the interpretation team in translating reports, meeting minutes, presentations, news and other documents as well as consecutive interpretation during official government meetings and workshops according to language capacity;
  • Supporting senior administrative staff with office management tasks and administrative processes, esp. procurement and reimbursement.
Requirement:
  • Bachelor or Master degree in an area related to the project’s topics, e.g. business administration, German or English language studies, international relations, public policy, law, economics etc.;
  • at least 1-3 years professional experience in the private sector or government; experience in or the support of project management are considered a strong asset;
  • Excellent organisational skills; efficient, accurate and high quality delivery of all work-related output;
  • Excellent interpersonal and communication skills; good sense of humour
  • Fluency in Chinese, English and/or German (written and spoken) is required;
  • Very good working knowledge of IT and communication technologies and relevant computer applications (e.g. MS Office);
  • High work ethics, reliable and motivated, able to structure work flows and    handle multiple simultaneous assignments with competing priorities, under the condition of tight time schedules and fixed deadlines.
How to apply:

Please send your complete application (with the subject: application for 2018-484) incl. CV, references, photo, and letter of motivation indicating your salary expectations in English and Chinese, via e-mail as soon as possible to:

Ms. Zhu Wenjuan (HR Officer) E-mail: hr.giz-china@giz.de

and to

Ms. Li Yanmeng E-mail: yanmeng.li@giz.de

In addition, please mention in your cover letter how you got to know about our job advertisement.

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