Project Officer or Junior Project Officer (m/f/d) Number 2021-558, Cluster Sustainable Transition Jobs

Die Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH in China, Beijing, China

About Company:

As a non-profit, federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is active in over 130 countries worldwide, implementing international cooperation projects and measures in the field of sustainable development on behalf of the German Government, as well as other national and international clients (e.g. EU, private enterprises, and foundations). In addition, GIZ is also engaged in the field of professional training around the globe.

With about 40 years of experience implementing projects in the People’s Republic of China, GIZ provides policy advice on various topics and sectors relating to China’s reform process, including: environmental protection, sustainable economic development (especially renewable energies and energy efficiency), sustainable urban development, sustainable transport development, vocational training, law, product safety and consumer protection.

The performance profile of GIZ is continually being adapted to the cooperation needs of both countries – within the framework of the “Comprehensive Sino-German Strategic Partnership” – as well as within the framework of the dynamic changes occurring as a part of Chinese reform policies. In addition, GIZ works as both adviser and service provider at the interface between the economic and political spheres. GIZ is also active in those fields in which German actors possess in-depth profiles and competitive advantages, and where German expertise is in high demand.

The Cluster “Sustainable Transition – Cities & Infrastructure, Energy, Mobility and Waste” at GIZ in China comprises more than 15 projects in the fields of sustainable infrastructure financing, energy transition, sustainable mobility and circular economy, which are implemented in cooperation with Chinese political and implementation partners.

About this job:

We are looking for a highly motivated and professional team player with a good command of English and Chinese (written and spoken), with German as a strong asset, and first working experience in fields of administration, secretary, office management, event management or finance. The successful candidate will be supporting the cluster head as secretary and the implementation of project activities with private and political partners logistically and administratively.

Main Tasks

Coordination

  • prepares and organizes of diverse cluster/project meetings or workshops
  • schedules and plans communication with partners according to specific project needs
  • coordinates and assists in preparing and conducting project activities and carries out the activities required for project implementing
  • accompanies the project manager or team members to meetings if necessary
  • ensures knowledge management collects, processes, and distributes relevant information

Administration

  • supports the project manager in the planning, monitoring, and control of the project
  • is responsible for organizing administrative and logistical aspects of cluster/project activities (meetings, workshops etc.)
  • is responsible for office maintenance, including purchasing office accessories, monitor stocks and carring out procurement in accordance with guidelines

Finance and Controlling

  • conducts procurement and contracting of services required for the implementation of project activities
  • preparation of contract settlements and other reimbursement, checking of the invoices
  • assists supervisor with travel arrangements, booking of flights, train tickets and hotels
  • checks travel expense statements of staff for approval by the superior
  • management of cluster /project inventories

Translation and interpretation

  • Translation and interpretation among Chinese, English and German for the project’s events and documents.

Other/further tasks

  • assumes tasks on demand in the role of a personal assistant for the Head of Cluster in organizational, administration & logistics matters
  • performs other duties and tasks at the request of management
Requirement:

Your profile

  • Bachelor or Master degree in relevant fields, e.g. Business Administration, English or German, Economics or other relevant disciplines
  • 1-5 years of professional experience incl. internships in the private sector, government, or international organizations
  • Fluency in Chinese, English (written and spoken) is required; Proficiency in German considered a strong asset
  • Possess quality and flexibility to work in a fast-changing work environment
  • Excellent interpersonal and communication skills
  • Excellent command of IT and communication technologies and relevant computer applications (esp. MS Excel and PowerPoint)
  • High work ethics, reliable and motivated, able to handle multiple simultaneous assignments with competing priorities, under the condition of tight time schedules and fixed deadlines.

Our benefits

  • We are a provider of international cooperation services for sustainable development and work to build a future worth living around the world. We support projects in over 130 countries to achieve goals sustainably together with our partners.
  • Everyone has the same opportunities in our company, regardless of gender, nationality, religion, sexual orientation or physical disability. We recruit based on specialist expertise and social skills.
  • Transparency and fair opportunities for career advancement are just as much as a matter of course for us as gender not being a barrier to taking up a management position.
  • We provide opportunities for taking part in training and professional development to all our staff. Our Academy for International Cooperation (AIZ) will help you develop your skills.
  • We reward our staff with good remuneration, attractive benefits and cooperative working atmosphere.
Native Language: Chinese
Working Experience: 1-2 years
How to apply:

Please send your complete application (with the subject: Application for Job-ID 2021-558) incl. cover letter, CV, references and photo indicating your starting date and salary expectation (before tax) in German/English and Chinese, via E-Mail to:

E-Mail:  hr.giz-china@giz.de

In addition, please mention in your cover letter how you got to know about our job advertisement.

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