EXECUTIVE SECRETARY TO THE BOARD OF DIRECTORS Jobs

German Swiss International School, Hong Kong, China

About Company:

The German Swiss International School (GSIS) is one of Hong Kong’s leading international schools with 240 faculty and staff providing quality, holistic education to a multinational student body of more than 1250 students. We are inviting applications from experienced candidates for the following position.

About this job:

The successful applicant will be an experienced Board Secretary, who will be an exceptionally well organised self-starter with a highly effective and structured approach to daily tasks as well as long-term projects. You need to be able to manage multiple demands, remain in control under pressure and exhibit a high level of confidentiality in relation to sensitive information. You will be an independent thinker, someone who enjoys suggesting improvements and must be able to engage with a variety of stakeholders in- and outside of the international school environment.

DUTIES

  • Independently handling correspondence and upcoming topics
  • Ensuring information flow between the Board, School Management and stakeholders
  • Calendar management of all Board related matters
  • Preparing documents and organising committee meetings (including taking minutes)
  • Supporting and organising Board related events
  • Liaison with School Administration and Faculty to manage related matters and projects
  • Organise and drive Board related projects such as Governance and Budget matters
  • Overall responsibility for the Annual General Meeting, Extraordinary General Meeting; preparation and organisation in collaboration with School Management and external Company Secretary
  • Draft written and filing resolutions of the Board.
  • Work closely with the Board Chair, Committee Chairs and be a point of contact for Board Members, Staff, German and Hong Kong Government Bodies and international guests
  • Bank signatories & notification and changing of directors
Requirement:

REQUIREMENTS

  • University degree (desirable) or equivalent
  • English language fluency, German language skills desirable
  • Fully computer literate with current meeting technology knowledge
  • Excellent organisation, communication and interpersonal skills
  • Previous secretarial experience in a similar position, experience in an educational work environment desirable
  • Problem solving and trouble shooting skills
  • Ability to work autonomously and under pressure to meet important deadlines
  • Flexibility and adaptability to balance and deliver a range of different tasks
  • Cultural sensitive and enjoy working in an international environment

GSIS offers benefits such as competitive salary, medical health insurance, 20 days’ annual leave, in-house cafeteria and 13th month salary payment. Staff bus transportation is provided between Central and the Peak Campus, subject to availability. We welcome candidates who show a commitment to continuous professional development and are willing to contribute to wider school activities.

Native Language: English
How to apply:

How to apply

If you are interested in joining our team, please apply via the GSIS online recruitment portal (https://www.gsis.edu.hk/careers/job-openings/), to the Director of Human Resources.

Further information on the school, its facilities and programmes are available on the school’s website https://www.gsis.edu.hk/. Applicants not invited for interview after six weeks may consider their applications unsuccessful.  Personal data collected will be used for recruitment purposes only.

GSIS is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Full background checks will be conducted to safeguard all students at GSIS.

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