Assistant to Head of Department (Recruitment, Training & Vocational Training) (m/f) Location Shanghai Jobs

German Industry & Commerce Greater China | Shanghai, Shanghai, China

About Company:

DEinternational is an integral part of the network of German Chambers of Industry and Commerce Abroad (AHK), with around 140 offices in 92 countries. In China services offered under the brand DEinternational are provided by the 8 offices of the German Industry & Commerce (GIC). GIC provides tailor-made services to help its clients succeed. It specializes in the Chinese market and supports companies with a wide range of services.

About this job:

The department of Recruitment, Training & Vocational Training supports you with recruitment, HR consulting and DE Job Market services. We also provide tailor-made in-house training, public courses and long-term vocational training partnering up with vocational schools and companies throughout China.

We offer you the opportunity – at our Shanghai office – to work alongside a dedicated, dynamic team in a challenging, international environment with plenty of room for your own ideas and creativity.

Tasks / Responsibilities:

  • The Assistant Head works closely with the Head of Department and reports directly to him;
  • Supports the head in operational, conceptual and planning tasks;
  • The assistant is often the point of contact for employees and mediates between them and the department head and is the interface to the different departmental areas/sectors;
  • The assistant takes on coordinative tasks, is the first point of contact in operational matters and ensures the necessary relief of the head;
  • Maintains contacts with business partners or important customers and should take over coordinating and organizational tasks;
  • Informs all relevant bodies of decisions of the head of department in an appropriate manner;
  • Preliminary examination of the appropriate handling of financial issues in the department including the of the monthly forecast;
  • Provide relevant information and contact details/data to the management and other departments in consultation with the head of department;
  • Supports and effectively relieves the head of department in the performance of his duties
  • Provide support to the Head, including organizing meetings, meeting minutes and prepares the agenda;
  • Support and actively contribute to quality management measures within the department;
  • prepares overviews and lists of data necessary for the work of the head are required;
  • Show diplomatic sensitiveness in handling our clients;
  • At least 3 years relevant work experience;
  • Professional attitude with a focus on results and a strong sense of responsibility;
  • Excellent communication and organizational skills;
  • The job will involve a high degree of adherence to confidentiality as the job holder will be working with and have exposure to sensitive information;
  • Native speaker of Mandarin, English or German fluent in speaking and writing;
  • Ability to perform and deliver under pressure and strict time constraints;
  • Flexibility, openness and willingness to travel. Binding and confident appearance as well as high communicative competence.
Native Language: Chinese
Working Experience: 3-5 years
How to apply:

Please submit your resume and cover letter including salary requirements and earliest availability to

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