Administration Assistant Jobs

OWA Ceiling Systems (Shanghai) Co., Ltd., Shanghai, China

About Company:

OWA produces mineral wool and metal based ceiling systems, which have made us one of the leading companies in our sector in Germany and Europe. We employ logistic solutions, supported by our consulting and service teams, that connect us with our markets around the world. Finished products and accessories are made to order and always delivered on-time, from our warehouse or from one of our distribution sites.

About this job:

The role will be supporting multiple departments in the company in order to maintain the basic office function. This individual will report to Administration Supervisor.

Key responsibilities

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers


  • Proven experience as an administrative assistant, virtual assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Fluent in Mandarin and English. German language advantageous
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Bachelor degree; additional qualification as an Administrative assistant or Secretary will be a plus
Native Language: Chinese
Working Experience: 3-5 years
How to apply:

Samuel Wu


phone: +86 136 8199 8814

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